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Field Payroll Specialist (Part-time)
Pewaukee, WI US
Job Description
Our client is looking to add a Field Payroll Specialist to their team due to a retirement. Under the direction of the Controller, this person will be responsible for ensuring that all payroll transactions are processed in accordance with Company policies and in a timely manner. This position is part-time, 24 hours per week and $25/hr.
Essential Functions:
- Review field timecards, ensuring hours are posted to the correct jobs and cost codes and verify all hours are reported properly. Follow-up with Superintendents and Foreman to clear up any discrepancies.
- Prepare and process payroll deductions, taxes and fringe benefits including garnishments
- Set up and maintain field (Union) personnel files.
- Track apprentice hours to ensure pay rate changes are paid on time. Correspond with unions to verify information.
- Assist Project Accountants with document control in Vista Viewpoint software.
- Enter Certificates of Insurance (COI’s) into pVault software.
- Record equipment usage in Vista Viewpoint software.
- Schedule random union drug screens.
- Maintain and submit union drug screen reimbursements spreadsheet.
- Assist with special projects within accounting and other departments.
- Assist with employment and unemployment verifications.
Job Requirements
Skills and Qualifications:
- Excellent verbal and written communication skills to interface and communicate effectively with management and co-workers.
- Strong computer skills including proficiency using Microsoft Excel, Word and Outlook.
- Ability to analyze information and solve problems.
- Well-organized, flexible and effective performing multiple tasks in a fast-paced environment.
- Ability to work within deadlines.
- Ability to establish and maintain effective working relationships with co-workers and management.
- Proactive team player with strong interpersonal skills.
- Demonstrates attention to detail, accuracy and thoroughness.
Required Education and Experience:
- 3 years’ experience working with union payroll performing most or all of the above-mentioned tasks.
- Knowledge of procedures related to payroll.
Meet Your Recruiter
Nicole Mortell, CPC
Partner, Vice President of Sales
Nicole earned her Bachelor of Arts from UW-Oshkosh and began her staffing career shortly after graduation. Quickly, Nicole found her passion rising to top producer year after year and from there in 2006 she became one of the founding Partners of AllianceStaff. Today as Partner and VP of Sales and Marketing, she remains on the front lines of recruitment and client management, while simultaneously fostering the growth of AllianceStaff by identifying key business development opportunities and training team members to develop their own desks. Nicole partners with companies across a wide range of industries to understand their hiring needs and to help them build the best possible teams. She has been recruiting in Milwaukee for over 15 years and has developed a unique insight into the hiring needs of the local market. She creates strong business relationships, many of which turn into long-term friendships, attesting to the loyalty she has with her clients and candidates. She listens. She asks questions. And she understands that a great talent match never needs to be sold. Nicole intuitively knows when she’s found the right match, and her long track record of successful placements proves her skill.
In her free time you can find Nicole on the soccer field watching her twin boys play in rain, sleet or snow (true soccer mom!!), staying on top of fitness trends, checking out a new restaurant with her girlfriends, traveling with her husband Tom or snuggling with her baby girl Mariah (Australian miniature Labradoodle.)