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Executive Assistant
Job Description
The Founder & CEO of a recognized Top Workplace in downtown Milwaukee is seeking an experienced and high-level Executive Assistant to manage a wide range of administrative needs and logistics. This position will report the Director of Administration & Communication and will function as the Founder/CEO’s right hand. This role will be a strong fit for a professional who seeks an environment that is fast-paced and creative and embraces the role of a classic and experienced Executive Assistant.
Responsibilities:
- 360-degree administrative management for the office of the Founder/CEO including executing proactive steps to support the daily priorities and strategic goals.
- Manage and respond to emails with a high level of organization, urgency, and attention to detail.
- Draft, review and respond to emails on behalf of the Founder/CEO, ensuring timely and accurate communication.
- Manage business and personal calendars, including scheduling and follow-ups to create a detailed “end of day” recap report.
- Participate in daily internal meetings, record key notes, action items and prepare briefing notes ahead of meetings.
- Project manages ongoing initiatives and maintains organized systems for confidential information.
- Plan and coordinate domestic and international travel, including flights, hotel accommodations, and ground transportation. Prepare itineraries and reconcile expenses.
- Plan and coordinate social professional and civic events.
Job Requirements
- Previous experience in a similar position with outstanding verifiable references.
- High degree of professional maturity with the utmost understanding that the utmost confidentiality and discretion are essential.
- Strong work ethic and enthusiastic attitude who can work autonomously and as a collaborative, thoughtful team player.
- Excellent communication and interpersonal skills, with the ability to communicate effectively and readily across all levels.
- Adaptable to change, have high initiative and are willing to do whatever it takes to ensure the Founder/CEO’s day runs smoothly.
- Proven problem-solving capabilities and a proactive and resourceful mindset.
- Strong written and verbal communication skills.
- Proficiency in office technology platforms (e.g., Microsoft Outlook, Word, Excel, etc.), quick to learn new systems.
Additional Information
Schedule:
A full-time, Monday through Friday workweek in the office from 8:30 am to 5:00 pm, with the flexibility to work a hybrid schedule. Immediate interviews available.
Compensation:
Compensation from $75,000-$100,000 annually depending on experience, plus a discretionary bonus, corporate benefits and parking provided.
Meet Your Recruiter
Nicole Mortell, CPC
Partner, Vice President of Sales
Nicole earned her Bachelor of Arts from UW-Oshkosh and began her staffing career shortly after graduation. Quickly, Nicole found her passion rising to top producer year after year and from there in 2006 she became one of the founding Partners of AllianceStaff. Today as Partner and VP of Sales and Marketing, she remains on the front lines of recruitment and client management, while simultaneously fostering the growth of AllianceStaff by identifying key business development opportunities and training team members to develop their own desks. Nicole partners with companies across a wide range of industries to understand their hiring needs and to help them build the best possible teams. She has been recruiting in Milwaukee for over 15 years and has developed a unique insight into the hiring needs of the local market. She creates strong business relationships, many of which turn into long-term friendships, attesting to the loyalty she has with her clients and candidates. She listens. She asks questions. And she understands that a great talent match never needs to be sold. Nicole intuitively knows when she’s found the right match, and her long track record of successful placements proves her skill.
In her free time you can find Nicole on the soccer field watching her twin boys play in rain, sleet or snow (true soccer mom!!), staying on top of fitness trends, checking out a new restaurant with her girlfriends, traveling with her husband Tom or snuggling with her baby girl Mariah (Australian miniature Labradoodle.)