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Administrative Coordinator/Executive Assistant

Wauwatosa, WI

Posted: 03/03/2026 Employment Type: Direct Hire Industry: Administrative

Job Description

Growing healthcare management firm looking for an Administrative Coordinator/Executive Assistant.

 

Responsibilities:

  • Provide executive support to 3 individuals
  • Calendar management and setting up virtual meetings
  • Make travel and accommodation arrangements
  • Event planning and coordination both internally and for external clients
  • Communication: drafting letters and memos, Powerpoint presentations, emails
  • Manage information flow from executive staff throughout the company
  • Troubleshoot office issues, order office supplies, and inventory control
  • Strong attention to detail and work ethic, go-getter and self-motivated mindset

Additional Information

This exciting opportunity will provide one with a busy workflow where no day is the same. If you are looking to enhance your skills and accelerate your career in a growth minded organization, then please apply to patrick@alliancestaff.com

 

Meet Your Recruiter

Patrick Collins, CPC
Partner, President

Patrick Collins is President of AllianceStaff. As a founding Partner, Patrick has driven the recruiting in the Healthcare and Revenue Cycle verticals, while continuing to innovate AllianceStaff’s business model and provide professional development to the team. He also proudly serves on the Board of Directors for the state association Recruiters of Wisconsin. When not hard at work, you will find Patrick enjoying a busy life with his wife and three daughters, coaching basketball and soccer, and closely rooting on Marquette basketball.

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About Wauwatosa, WI

Embark on an exciting career journey in Wauwatosa, Wisconsin! This vibrant city, located just outside of Milwaukee, offers a perfect blend of urban amenities and small-town charm. With renowned art galleries like the Chudnow Museum of Yesteryear and the eclectic mix of dining options reflecting the rich culinary scene of Wisconsin, there's always something new to discover. Home to the Milwaukee County Zoo and the historic Annunciation Greek Orthodox Church, Wauwatosa provides a culturally diverse backdrop for both work and play. Join us in exploring job opportunities in this thriving community and unlock your potential in a place where growth knows no limits!