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Administrative Coordinator
Job Description
Our client, a well-established, growing residential landscape company in Southeastern Wisconsin is hiring an Administrative Coordinator to support daily operations, streamline workflow, and keep the office running efficiently.
This is a highly visible role that works directly with leadership, sales, and field teams to ensure smooth communication, scheduling, and administrative support.
If you thrive in an organized environment, enjoy multitasking, and like being the “go-to” person who keeps everything on track — this could be a great fit.
Responsibilities
- Manage daily office operations and administrative workflow
- Support leadership team with scheduling, reporting, and coordination
- Handle inbound calls, emails, and client communication
- Assist with job scheduling and coordination between sales and field teams
- Maintain records, documentation, and digital filing systems
- Support invoicing, billing coordination, and basic bookkeeping tasks
- Order office supplies and manage vendor communication
- Assist with HR-related administrative tasks (onboarding paperwork, time tracking, etc.)
- Ensure a professional and organized office environment
Job Requirements
- 3+ years of administrative, office management, or operations support experience
- Strong organizational and multitasking skills
- Experience with Microsoft Office (Excel, Outlook, Word)
- Experience with CRM or project management software preferred
- Strong communication and customer service skills
- Ability to work independently and take initiative
- Detail-oriented and highly reliable
Additional Information
Compensation & Benefits
- Competitive salary
- Health benefits
- 401(k)
- Paid time off
- Stable, year-round position
- Team-oriented company culture
Meet Your Recruiter
Mark Gawronski, CPC
Director of Training
Hired in 2013, Mark Gawronski serves as the Director of Training and a Senior Employment Consultant for AllianceStaff. Mark started his career in recruiting immediately following his college career at UW-Whitewater where he graduated with his Bachelor’s Degree in Journalism Advertising and participated on their nationally ranked football team. He is a high energy leader with a skill to connect and build relationships. His ultimate goal is to develop more of a partnership, where he is an extension to the search, both on the company and candidate side. Mark is CPC certified by the National Association of Personnel Services and also participates on the Board of Directors for our state association, Recruiters of Wisconsin.
Mark is a family man and loves spending quality time with his wife and three kids. In his free time, Mark enjoys playing golf, following his favorite sports teams (The Green Bay Packers and the Whitewater Warhawks) and doing DIY projects.