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Project Coordinator
Job Description
Our Client located in Burlington is looking to add a PC to their growing team!
The Project Coordinator plays a crucial role in managing project records. This position is responsible for accurate entry of AP invoices and payments; distributing project related invoices to clients and timely job number set up. In addition, this position works closely with both the excavating & landscaping divisions to coordinate ongoing project activities, ensures deadlines and documentation standards are met (including insurance), and maintains comprehensive project documentation.
Duties/Responsibilities:
- Leads all job number & extra set up upon request
- Create accounting entries in ERP as needed.
- Prepare, print, and obtain signatures on accounts payable checks.
- File accounts payable documents.
- Reconcile supplier statements with the Accounts Payable System.
- Manage day-to-day processing, issues, and reconciliations related to specified vendors.
- Coordinate on-going project activities.
- Break down projects into manageable tasks with timeframes and goals.
- Maintains comprehensive project documentation.
- Print plan sets as needed
- Upload plans, specifications, documents etc. to Procore
- Create & manage Purchase orders/Sub-agreements
- Manage Subcontractor COI’s
- Acquire performance & payment, warranty bonds
- Project closeout documentation as needed
- Distribute AR pay applications
- Create & distribute AR waivers
- Review monthly invoice unit costs on supplier invoices
Accountabilities:
- Accounts Payable Efficiency
- Project Management Accuracy and Coordination
- Sets up all jobs and maintains comprehensive project documentation
- Ensures we have proper insurance in place with insurance carrier
- Including sub-contractor insurance
- Assists with cash flow management
Job Requirements
Required Skills/Abilities:
- Strong attention to detail
- Strong analytical and problem-solving skills
- Excellent communication, time management and interpersonal skills
- Basic to intermediate excel skills
- Experience handling invoices, vendor communication, and administrative tasks
Education and Experience:
- Previous experience in project management, accounting or finance roles
- Construction experience preferred
- Proficiency in Accounting software
- Data entry
- Understanding financial reports and reporting
Meet Your Recruiter
Nicole Mortell, CPC
Partner, Vice President of Sales
Nicole earned her Bachelor of Arts from UW-Oshkosh and began her staffing career shortly after graduation. Quickly, Nicole found her passion rising to top producer year after year and from there in 2006 she became one of the founding Partners of AllianceStaff. Today as Partner and VP of Sales and Marketing, she remains on the front lines of recruitment and client management, while simultaneously fostering the growth of AllianceStaff by identifying key business development opportunities and training team members to develop their own desks. Nicole partners with companies across a wide range of industries to understand their hiring needs and to help them build the best possible teams. She has been recruiting in Milwaukee for over 15 years and has developed a unique insight into the hiring needs of the local market. She creates strong business relationships, many of which turn into long-term friendships, attesting to the loyalty she has with her clients and candidates. She listens. She asks questions. And she understands that a great talent match never needs to be sold. Nicole intuitively knows when she’s found the right match, and her long track record of successful placements proves her skill.
In her free time you can find Nicole on the soccer field watching her twin boys play in rain, sleet or snow (true soccer mom!!), staying on top of fitness trends, checking out a new restaurant with her girlfriends, traveling with her husband Tom or snuggling with her baby girl Mariah (Australian miniature Labradoodle.)