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Legal Secretary
Job Description
Our client, a full-service business law firm, is seeking an experienced Legal Secretary to join a strong team and an excellent firm culture! Candidates should have experience supporting teams involved in work on transactional matters such as trust and estates, real estate transactions, contracts, and other business-related legal activities.
Essential Duties and Responsibilities:
- Draft, edit, and proofread legal documents, including contracts, agreements, and correspondence.
- Prepare and format documents according to legal standards and firm guidelines.
- Assist in the preparation of transactional documents, such as closing binders and deal summaries.
- Assist in the opening of new client files.
- Assist in the review, edit and preparation of client billing.
- Assist in the preparation and filing of legal documents with government agencies and regulatory bodies.
- Manage attorney calendars, schedule meetings, and coordinate appointments related to transactions.
- Organize and maintain transactional documents and files, both electronically and in hard copy.
- Handle phone calls, emails, and other correspondence related to transactional matters.
- Ensure compliance with filing deadlines and requirements related to transactions.
- Maintain strict confidentiality of client information and sensitive legal matters.
Job Requirements
- Qualified candidates will have at least 5-10 years’ experience as a legal secretary and proficiency in Microsoft Word, Outlook, Excel, and document management systems.
- The candidate should be confident, highly organized, resourceful, and detail-oriented.
- Candidates should demonstrate an ability to be proactive, assertive, and willing to work independently and collaboratively with other legal assistants, paralegals, and attorneys to meet deadlines and provide excellent internal and external client service.
- Candidates should be able to communicate clearly and concisely with a solution oriented approach.
Meet Your Recruiter
Nicole Mortell, CPC
Partner, Vice President of Sales
Nicole earned her Bachelor of Arts from UW-Oshkosh and began her staffing career shortly after graduation. Quickly, Nicole found her passion rising to top producer year after year and from there in 2006 she became one of the founding Partners of AllianceStaff. Today as Partner and VP of Sales and Marketing, she remains on the front lines of recruitment and client management, while simultaneously fostering the growth of AllianceStaff by identifying key business development opportunities and training team members to develop their own desks. Nicole partners with companies across a wide range of industries to understand their hiring needs and to help them build the best possible teams. She has been recruiting in Milwaukee for over 15 years and has developed a unique insight into the hiring needs of the local market. She creates strong business relationships, many of which turn into long-term friendships, attesting to the loyalty she has with her clients and candidates. She listens. She asks questions. And she understands that a great talent match never needs to be sold. Nicole intuitively knows when she’s found the right match, and her long track record of successful placements proves her skill.
In her free time you can find Nicole on the soccer field watching her twin boys play in rain, sleet or snow (true soccer mom!!), staying on top of fitness trends, checking out a new restaurant with her girlfriends, traveling with her husband Tom or snuggling with her baby girl Mariah (Australian miniature Labradoodle.)