Administrative Assistant

Madison, WI

Posted: 05/21/2024 Employment Type: Direct Hire Industry: Administrative

Job Description

Administrative Tasks:

  • Schedule and organize meetings
  • Coordinate webinar presentations
  • Plan and organize internal events
  • Arrange travel accommodations for staff, including flights, hotels, and ground transportation.
  • Order and stock office and breakroom supplies, and keep the supply closet organized.
  • Assist with new employee onboarding
  • Handle incoming and outgoing mail and packages, including coordinating UPS/FedEx shipments.


Marketing Tasks:

  • Collaborate with technical staff to develop proposals and presentations for clients.
  • Manage the printing, binding, and delivery of proposals.
  • Update internal systems (VantagePoint and Salesforce) with client and project details.

Job Requirements

  • Bachelor’s degree in business, communications, or a related field is preferred.
  • At least 3 years of relevant administrative and/or marketing experience.
  • Proficiency in Microsoft Office Suite
  • Preferred experience using Adobe Suite, VantagePoint, and/or Salesforce
  • Background in professional services consulting (engineering, architecture, construction, real estate development) is a plus.

Meet Your Recruiter

Mark Gawronski, CPC
Director of Training

Hired in 2013, Mark Gawronski serves as the Director of Training and a Senior Employment Consultant for AllianceStaff. Mark started his career in recruiting immediately following his college career at UW-Whitewater where he graduated with his Bachelor’s Degree in Journalism Advertising and participated on their nationally ranked football team. He is a high energy leader with a skill to connect and build relationships. His ultimate goal is to develop more of a partnership, where he is an extension to the search, both on the company and candidate side. Mark is CPC certified by the National Association of Personnel Services and also participates on the Board of Directors for our state association, Recruiters of Wisconsin.

Mark is a family man and loves spending quality time with his wife and three kids. In his free time, Mark enjoys playing golf, following his favorite sports teams (The Green Bay Packers and the Whitewater Warhawks) and doing DIY projects. 

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About Madison, WI

Explore exciting job opportunities in and around Madison, Wisconsin! Nestled in the heart of the Dairy State, Madison offers a vibrant blend of bustling city life and picturesque natural beauty. Known for its rich history, diverse population, and renowned University of Wisconsin-Madison, this area boasts a thriving arts scene with gems like the Chazen Museum of Art and Overture Center for the Arts. Indulge in local delicacies like cheese curds and brats, catch a game cheering for the Badgers or the Mallards, and unwind in the stunning Olbrich Botanical Gardens or along the scenic shores of Lake Mendota. Join us in this dynamic community for unmatched career growth and a truly unique Midwestern experience! Start your job search today.