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Accounts Payable Specialist
Waukesha, WI US
Job Description
Are you a proactive professional with expertise in accounts payable and project coordination within the A/E/C field? Join one of our favorite clients, a fast-paced, growing company in Waukesha, WI, as an Accounts Payable Specialist and make an impact on their operations and projects!
Job Duties:
- Handle invoice processing and allocate costs to projects using SAGE software.
- Oversee weekly rental tracking and asset management with Tool Watch.
- Execute AP check runs and prepare required lien waivers.
- Manage monthly credit card reconciliations and generate financial reports.
- Prepare and file 1099 forms, sales/use taxes, and quarterly tax documents.
- Maintain accurate records for W9s and track tax-exempt certifications.
- Analyze monthly sales trends and compile Excel-based reports.
- Coordinate credit applications, process expense reports, and assist with other AP-related duties.
Job Requirements
- Background in accounts payable and/or project coordination, ideally A/E/C space.
- Proficiency in accounting software like SAGE and familiarity with asset tracking tools.
- Strong Excel and Microsoft Office skills.
- Outstanding organizational and multitasking abilities.
- Effective communication and problem-solving skills.
- Notary Public certification (a plus, but not required).
Additional Information
This is a Direct Hire, Full Time position that offers a comprehensive benefits package and competitive pay.
Take the next step in your career and apply today!
Meet Your Recruiter

Mark Gawronski, CPC
Director of Training
Hired in 2013, Mark Gawronski serves as the Director of Training and a Senior Employment Consultant for AllianceStaff. Mark started his career in recruiting immediately following his college career at UW-Whitewater where he graduated with his Bachelor’s Degree in Journalism Advertising and participated on their nationally ranked football team. He is a high energy leader with a skill to connect and build relationships. His ultimate goal is to develop more of a partnership, where he is an extension to the search, both on the company and candidate side. Mark is CPC certified by the National Association of Personnel Services and also participates on the Board of Directors for our state association, Recruiters of Wisconsin.
Mark is a family man and loves spending quality time with his wife and three kids. In his free time, Mark enjoys playing golf, following his favorite sports teams (The Green Bay Packers and the Whitewater Warhawks) and doing DIY projects.
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