Estimating Coordinator

Milwaukee, WI

Posted: 04/30/2024 Employment Type: Direct Hire Industry: Construction Management

Job Description

Do YOU have excellent interpersonal and communication skills, and the ability to manage multiple tasks and deadlines? Do you have previous construction industry experience…this would be a BIG plus?  Do you take initiative, are a strong communicator, and love teamwork and time management?  Then this might be a great position for YOU!


Reports to:    Director of Estimating & Director of Project Administration


Broad Goals:

  • Provide preconstruction support services to project team members including estimators, project management, marketing, and bidding subcontractors.
  • Subcontractor service – facilitate timely information flow to and from subcontractors.
  • Work with Director of Project Administration to maintain Subcontractor Database.
  • Work with Director of Project Administration to facilitate efficient transitions of projects from estimating to project management.
  • Work with Director of Preconstruction to maintain the Unanet CRM Database.
  • Maximize subcontractor response to bid requests.
  • Prepare bid documents for submission to the owner.



Information Processing – Accurate and timely distribution of bidding documents. Post plans, specifications, addenda and clarifications to Pantera. Update subcontractor information as it becomes available.


Team Support – Timely handle or facilitate the compilation, format, and assembly of bid/RFP response documents and other tasks as directed by the project pursuit team. Proactively call subcontractors to seek a commitment to bid on projects. Set up and maintain electronic and physical hard copy activity files as needed. Prepare and distribute weekly estimating meeting log.


Other Responsibilities – Comply with all company defined standards and procedures and encourage compliance by our client’s team members. Procure office supplies.

Provide backup administrative support. Assist in signing employees up for events. Schedule and coordinate educational opportunities (lunch & learns). Participate in the company’s strategic initiatives as may be requested from time to time.

Job Requirements

  • General familiarity with Microsoft Word, Excel, and Outlook.
  • Ability and willingness to learn bidding software (Pantera), Bluebeam/Acrobat, Unanet CRM, and the basics of Access.
  • Strong organizational and communications skills.
  • Ability to prioritize tasks and follow through to completion.
  • Professional character, self-motivated, ability to work with minimal supervision.
  • General understanding of project management software and/or construction a plus.

Meet Your Recruiter

Nicole Mortell, CPC
Partner, Vice President of Sales

Nicole earned her Bachelor of Arts from UW-Oshkosh and began her staffing career shortly after graduation.  Quickly, Nicole found her passion rising to top producer year after year and from there in 2006 she became one of the founding Partners of AllianceStaff.  Today as Partner and VP of Sales and Marketing, she remains on the front lines of recruitment and client management, while simultaneously fostering the growth of AllianceStaff by identifying key business development opportunities and training team members to develop their own desks. Nicole partners with companies across a wide range of industries to understand their hiring needs and to help them build the best possible teams.  She has been recruiting in Milwaukee for over 15 years and has developed a unique insight into the hiring needs of the local market. She creates strong business relationships, many of which turn into long-term friendships, attesting to the loyalty she has with her clients and candidates. She listens.  She asks questions. And she understands that a great talent match never needs to be sold.  Nicole intuitively knows when she’s found the right match, and her long track record of successful placements proves her skill.

In her free time you can find Nicole on the soccer field watching her twin boys play in rain, sleet or snow (true soccer mom!!), staying on top of fitness trends, checking out a new restaurant with her girlfriends, traveling with her husband Tom or snuggling with her baby girl Mariah (Australian miniature Labradoodle.)

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